Obtaining bid documents
The University of Washington has an online bid document provider called Infinite Source. Infinite Source is user friendly with many great tools for bidders, including notification of new addenda, powerful online measuring tools, the ability to share notes and comments on drawings and specifications, and a word search function for specifications that make it quick and easy for firms to search a document for relevant information.
Bidders must complete a one-time registration process with Infinite Source in order to access bid documents. In order to register go to
www.infinitesource.com/planrooms-com and click on the “Don’t have an account? Sign up here” link. There is also a “Quick Start Guide” on the Infinite Source login page, and an online manual under the Help tool. For additional information about Infinite Source, please contact Cindy Magruder at (206) 221-4396. Invitations to bid
The University of Washington advertises bids for most public works projects in the
Daily Journal of Commerce. Availability of bidding documents is described in the advertisement.
Bids received after the required bid submission deadline will not be accepted or considered.
Bidders are responsible for verifying the actual bid submission date by obtaining addenda through the sources listed in the Advertisement for Bids. Preliminary project bid results
Preliminary bid results are posted on all Public Works Projects. These preliminary bid results reflect the information as read at the time of the bid opening and are provided for informational purposes only and may not represent final determination of the lowest responsive bid or bid award.
After bid opening, the bids received by the submittal deadline will be carefully evaluated for responsiveness by the Project Delivery Group with the intent to award a contract to the low responsive and responsible bidder. Bid results will be posted for a period of 60 calendar days from bid submittal date. Questions regarding the actual bid award should be directed to the Project Manager
Job order contracting
The job order contracting (JOC) method of contracting is authorized by state law (RCW 39.10) and permits the University to award two contracts based on competitive bidding of a markup of a standard industry price book (e.g., R.S. Means). The maximum amount awarded for each contract cannot exceed $4 million annually. Individual work orders for specific construction projects valued at less than $500,000 each may be authorized. Any work order over $350,000 and including over six hundred single trade hours shall utilize a state registered apprenticeship program for that single trade.
At least 90% of the total dollar amount of the job order contract must be performed by subcontractors. The University’s current job order contractors are Centennial Contractors Enterprises, Inc., and Brown and Root Industrial Services. The contact for Centennial is Quinn Dolan (253-912-1910) and the contact for Brown and Root is Daniel Croasmun (832- 503-6292).
Energy conservation contracting
As authorized by state law (RCW 39.35C), the University constructs projects that reduce energy consumption or costs, and increases efficiency in the use of energy through activities, measures, or equipment designed to achieve conservation goals.
After substantial completion of construction, each project is monitored for a period of time to verify that the conservation goals have been met. Examples of projects that the University has constructed under this contracting method include: chiller and cooling tower upgrades, HVAC system modifications from a constant volume to variable volume system, and lighting and plumbing fixtures replacement. The energy services prime contractor is chosen through a competitive bidding process. The prime, in turn, contracts with subconsultants and subcontractors as needed to perform the work. The University’s current energy services contractor is McKinstry Essention, Inc., and the contact is Mark Jonson, (206-832-8450).
Small Works Roster
The Small Works Roster is used for soliciting bids, without public advertisement, from contractors on public works construction projects valued between $45,000 (for a single trade) or $90,000 (for multiple trades) and $300,000.
Work costing less than $45,000 or $90,000 is normally performed by UW personnel. Work estimated to cost more than $300,000 is publicly advertised. There are three categories on the Small Works Roster: general contractors, mechanical contractors and electrical contractors. The University will utilize the Small Works Roster to solicit bids and award contracts for construction, renovation, remodeling, demolition, or repairs for projects at the Seattle, Tacoma and Bothell campuses, and other locations.
Applications for the Small Works Roster are accepted any time during the year, and contractors placed on the roster must meet certain responsibility criteria as outlined on the application form.
Seattle / Tacoma / Bothell Campuses & Other Locations Critical Patient Care and Specialized Medical Research Facilities Roster
The University of Washington has established a Critical Patient Care and Specialized Medical Research Facilities Roster for general contractors, as authorized by RCW 28B.20.744, which will be used to solicit and award contracts for construction, building, renovation, remodeling, alteration, repair or improvements for projects at the UW Medical Center (UWMC), Harborview Medical Center (HMC) and other facilities. The roster will be used to solicit contractors for projects through December 31, 2020.
These projects will be located within existing, occupied portions of the UWMC, HMC and other facilities with work occurring adjacent to critical care and research facilities and supporting spaces. The Roster will be used for projects with an estimated construction cost of $5 million or less. Two roster groups have been established - Group A and Group B. Group A work will consist of projects containing life-critical elements, e.g. oncology suites, operating rooms, procedure rooms, biosafety lab 3, etc. Group B work will consist of all other critical medical and specialized medical research facilities projects.
Firms interested in placement on the roster must submit their Statement of Qualifications in response to the Request for Qualifications which is accessible at the link below. Statements of Qualifications will be accepted at any time and will be evaluated as described in the Request for Qualifications.
For additional information, please contact Shelly Marriott, 206-221-4222.
Consultant file for architectural and engineering services
The University uses the Washington State Department of Enterprises Services (DES)
A/E Reference File (the File) for selection of the most qualified consultants for some individual projects where the total project cost (design, construction, and other costs) is less than $5 million. Firms interested in these projects should apply for inclusion in the File by filing Architect-Engineer Qualifications (Form 330), or should update their information already on file to reflect the type of work for which the UW will be selecting consultants. Firms interested in working on University projects must provide additional information in Part I, Section H of Form 330 addressing the following topics: the firm’s approach to managing subconsultants, budget and schedules, permitting knowledge, sustainability design experience, and the firm’s QA/QC program.
Firms may submit a Form 330 to the File at any time during the year.
Firms should click on the following link for additional information regarding the University’s specific requirements:
For projects exceeding $5 million, the UW will solicit qualifications for the project in an advertisement in the
Seattle Daily Journal of Commerce. Firms do not need to be included on the DES Roster in order to respond to project specific advertisements for qualifications.
Bluebeam: Real-time PDF mark-up and review collaboration
GeoSIMS – Space Inventory Management System. This system is used to track the assignment and type of space at the University. The information collected is used for space and capital planning.
InVision – This web-based mapping platform allows users to create and manage asset locations and data both indoors and out, and is built on the same robust indoor GIS system that supports GeoSIMS.
Navigator is a free web service that provides pedestrian navigation to find classrooms, offices, restrooms, hallways, and other important points of interest on the Seattle campus.
PMWeb is a web-based project management tool (external site, login required).
UW Project Tracker - search by building name, department and key words to view details and contact information on all current projects
WEBS - Washington’s Electronic Business Solution - construction solicitation posting and notification system; registration instructions and tips for searching ( PDF)