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Facilities Services

Serving today...Preserving tomorrow.

Surplusing Items

Do you have unneeded or unusable items? UW Surplus is here to help!

We take surplus items off your hands. We resell what we can and recycle most of what cannot be sold.

What to Surplus

By law, all unwanted University property must be surplused, regardless of condition. Some items may need to follow special procedures before they can come to UW Surplus. Please check our preparing items for Surplus guide.

Before sending anything to Surplus, make sure the items can be surplused and are UW property.

  • For example, equipment purchased with grant money might not be surplused. Please contact the Equipment Inventory Office to verify if this equipment can be surplused. 
  • Even something as simple as a stapler needs to go through UW Surplus if it is UW property.

Please don’t toss something, even if it’s broken. If you have four office chairs, only three of which are usable, we still need to go through the proper channels. Surplus the chairs, and we will take care of the broken one in a responsible and green manner.

Service Options

Submit a Request for Pickup or Dropoff

You can either request for us to pick up your items or let us know you’ll be dropping them off yourself. See below for the differences between requesting pickup or dropping off items.

(The form requires a NetID.)

Before Requesting

Filling Out the Form

You will need approval from your manager (or higher) and will need to provide their UW NetID on the request form. 

You will need to confirm on the form that all scientific, research or laboratory equipment has been assessed for hazardous materials.

Help us expedite your request by following these guidelines:

  • Don’t paste in data from spreadsheets. Our system can’t read it and it will be corrupted.
  • Be descriptive. Provide the type of item, i.e., desk, computer, centrifuge, box of office supplies. When listing additional detail, format as follows:
    • Computer, HP Compaq 6200 Pro
    • File cabinet, 5-drawer, metal
    • Centrifuge, Eppendorf 5415C
  • List tagged items one per line. Items with an EIO inventory tag should be listed one per line. If you have multiple large items of the same make and model without EIO tags, they can be grouped on a single line with the quantity identified.
  • Box smaller items and list collectively. Items such as office supplies, keyboards and computer cables can be boxed together with each box of like items grouped on a single line with the quantity identified. For example:
    • Box of office supplies: 5 entered in the quantity field
    • Box of computer cables: 3 entered in the quantity field
  • Hard drives. Always specify the number of hard drives you are surplusing. Surplus keeps an inventory of each hard drive and how it was managed. If hard drives are boxed, list the count in the description. For example:
    • Box of hard drives (qty: 15)

After Submitting the Form

You’ll receive an email with the surplus number assigned to your request and further instructions. If requesting a pickup, a move request will be created. UW Moving will contact you to schedule the pickup.

Cost

Budgets will be charged according to current moving rates.

Eligibility

UW faculty and staff with departmental/supervisor information.

How early should I request?

Schedule your pickup as far in advance as possible. Contact us at least two weeks in advance. We are busier during the summer and quarter breaks and recommend submitting requests at least three weeks in advance at those times.

Requesting Pickup

We are more than happy to help you get surplused items moved from your space to ours.

Cost

Budgets will be charged according to current moving rates.

Dropping Off Items

Instead of scheduling a pickup, you can drop off items at the Surplus warehouse at no cost. You should still submit a Surplus request. Otherwise, you’ll need to wait while the items are entered into our system. Please check our warehouse hours to make sure we’re open before bringing items over to us.

Surplus Warehouse Hours

Monday, Wednesday, Thursday, Friday 8 a.m. - 12:30 p.m.

* Tuesdays and the Friday before/Monday after an auction we can only accept deliveries scheduled with the Surplus warehouse supervisor.

Cost

There is no cost for delivering items to Surplus.

The form requires a budget number, but it will only be charged if delivered items aren’t properly prepared.

How early should I request?

At least 24 hours before you plan to drop off the items.