Desktop Computers, Laptops

Be sure to save any files you want to keep. UW Surplus purges or destroys drives in one of the following ways:

  • Data erasure software following federal government standards.
  • The hard drive is destroyed in a manner that does not allow it to be rebuilt.

Departments can request hard drives be destroyed only. To request physical destruction of hard drives, please add a comment on the surplus request form, i.e., “Do Not Wipe Hard Drives – Destroy ONLY.”

Smartphones, Tablets, Tablet Computers

Smartphones, tablets, and tablet computers will be reset to factory defaults.

Please disable passwords on all electronic devices before surplusing. Depending on the type of device the item may go to a recycle vendor at a cost. However, we prefer to sell devices as that’s their higher and best use, and results in more money for the University.

Furniture

All items must be emptied before being picked up or dropped off. All locks must be unlocked, including cabinets and drawers. If Surplus receives a locked item, the budget will be charged for drilling open the lock and disposal of the contents. If any furniture is suspected of containing asbestos it must be assessed by the Facilities Regulated Material office by submitting a request.

Prohibited/Special Consideration Items

All scientific/research/laboratory equipment must be assessed by the user for hazardous materials prior to surplusing.

The following items cannot be accepted by UW Surplus:

  • All chemicals. Fill out the EH&S hazards waste pick-up form for disposal. 
  • Syringes with needles, syringes without needles, lancets and scalpel blades. Contact EH&S’s Biosafety group 206-221-7770 / ehsbio@uw.edu for assistance. 
  • Capacitors and transformers. Some equipment may contain transformers, such as x-ray equipment and electron microscopes; these transformers may be accepted but must be drained of oil and the oil must have been tested and certified as being non-PCB by EH&S’s Chemical Waste group at 206-616-5835 / chmwaste@uw.edu.
  • Gas cylinders, pressurized containers / vessels. See EH&S’s Website for assistance.
  • X-ray plates. Contact the EH&S Radiation groupa 206-543-0467 for assistance.
  • Instruments containing mercury (temperature or pressure measurement devices, coulter counters, silver-tipped thermometers/thermostats). Contact EH&S’s Chemical Waste group 206-616-5835 / chmwaste@uw.edu for assistance.
  • Materials containing Asbestos, including but not limited to: autoclaves, laboratory ovens, older furnaces, fire-proof file cabinets, and anything that produces high heat. For assistance, contact the Facilities Regulated Materials office by submitting a request. (see conditionally accepted items below for safes and solid-core doors)
  • Water-based (latex) paint in unopened containers.  For disposal follow these guidelines: https://facilities.uw.edu/bsd/procedures/paint.
  • Ice Packs. Ice packs may be thrown away. Contact UW Recycle with further questions on ice pack disposal.

The following items are conditionally accepted by UW Surplus:

  • Solid-core doors can be surplused after being reviewed and approved by Facilities Regulated Material Management Office. To request assessment by Facilities Regulated Material, please submit a request. Note that you will need to provide a budget number for the assessment.
  • Safes and items that are suspected of containing asbestos materials can be surplused after being reviewed and approved by Facilities Regulated Material Management Office. To request assessment by Facilities Regulated Material, please submit a request. Note that you will need to provide a budget number for the assessment.
  • Any equipment containing fluid must be drained prior to pick up by or delivery to UW Surplus. These items include:
    • Vacuum pumps
    • Water jacketed incubators
    • Engines and motors
    • Metal lathes
    • Milling machines
  • Any equipment containing a radioactive source must by checked by EH&S’ Radiation Safety Division prior to being surplused. These items include:
    • Gas chromatographs
    • Germicidal UV lamps
    • Lasers
    • Scintillation counters
    • X-ray equipment
    • Any item with a radioactive sticker
  • Any equipment contaminated or potentially contaminated with biological material, chemicals, or radio-isotopes must be decontaminated prior to delivery to UW Surplus. Equipment must be cleanable and without porous materials. In addition, a Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item. These items include:
    • Anaerobic chambers
    • Balances or scales
    • Benchtop instruments (refractometers, spectrophotometers)
    • Biological safety cabinets
    • Centrifuges
    • Circulators and chillers
    • Cryostats
    • Dead tanks
    • Dryers and freeze dryers
    • Environmental chambers
    • Evaporators
    • Flammable cabinets
    • Freezers
    • Fume Hoods
    • Furnaces
    • Gas Cylinder Holders
    • Glass and plastic containers
    • Glassware and plasticware
    • Glove boxes
    • Homogenizers and grinders
    • Hoods
    • Incubators
    • Magnetic stirrers and hot plates
    • Meters (pH meters, voltmeters)
    • Microfuges
    • Microscopes
    • Microwave ovens
    • Mixers
    • Mobile Work Stations
    • Ovens
    • PCR chambers
    • Pipettors
    • Refrigerators
    • Rotators
    • Shakers
    • Sinks
    • Storage cabinets and lockers (used to store chemicals or hazardous waste)
    • Vibrators and sonicators
    • Water baths
  • Any patient care equipment contaminated or potentially contaminated with biological material must be cleaned and decontaminated prior to delivery to UW Surplus. In addition, a Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item. These items include:
    • Beds without mattresses (included bed control buttons and cords)
    • Bedside tables
    • BP cuffs
    • Cribs
    • Dispensers
    • Exam lights (light switch and cord)
    • Exam tables
    • Glove boxes
    • Isolettes
    • IV poles
    • Linen hampers
    • Mayo stands
    • Mobile work stations
    • Overbed tables (two layer table top, drawer, and mirror)
    • Patient lift equipment
    • Patient privacy curtain
    • Phlebotomy chairs
    • Raised toilet seats
    • Storage cabinets and lockers
    • Supply carts
    • Trash cans
    • Wheelchairs
  • Bed frames, cribs, etc. will only be accepted without mattresses.