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UW Facilities

Serving today. Preserving tomorrow.

Preparing Items for Surplus

Desktop Computers, Laptops

Be sure to save any files you want to keep. UW Surplus purges or destroys drives in one of the following ways:

  • Data erasure software following federal government standards.
  • The hard drive is destroyed in a manner that does not allow it to be rebuilt.

Departments can request hard drives be destroyed only. To request physical destruction of hard drives, please add a comment on the surplus request form, i.e., “Do Not Wipe Hard Drives – Destroy ONLY.”

Smartphones, Tablets, Tablet Computers

Smartphones, tablets, and tablet computers will be reset to factory defaults.

Please disable passwords on all electronic devices before surplusing. Depending on the type of device the item may go to a recycle vendor at a cost. However, we prefer to sell devices as that’s their higher and best use, and results in more money for the University.

Furniture

All items must be emptied before being picked up or dropped off. All locks must be unlocked, including cabinets and drawers. If Surplus receives a locked item, the budget will be charged for drilling open the lock and disposal of the contents.

Prohibited/Special Consideration Items

There are certain dangerous items and substances that we can take only after review by Environmental Health & Safety, and other items we can’t accept at all.

All scientific/research/laboratory equipment must be assessed for hazardous materials prior to surplusing.

The following items cannot be accepted by UW Surplus:

  • All chemicals (see conditionally accepted items below for latex paint)
  • Syringes with needles, syringes without needles, lancets and scalpel blades
  • Capacitors and transformers (Note: some equipment may contain transformers, such as x-ray equipment and electron microscopes; these transformers may be accepted but must be drained of oil and the oil must have been tested and certified by EH&S as being non-PCB)
  • Gas cylinders, pressurized containers / vessels
  • X-ray plates
  • Instruments containing mercury (temperature or pressure measurement devices, coulter counters, silver-tipped thermometers/thermostats)
  • Materials containing Asbestos, including but not limited to: autoclaves, laboratory ovens, older furnaces, fire-proof file cabinets, and anything that produces high heat. (see conditionally accepted items below for safes and solid-core doors)

The following items are conditionally accepted by UW Surplus:

  • Water-based (latex) paint in unopened containers can be surplused after being reviewed and approved by EH&S. The corresponding SDS must be sent with the paint.
  • Solid-core doors can be surplused after being reviewed and approved by EH&S Regulated Materials.
  • Safes can be surplused after being reviewed and approved by EH&S Regulated Materials.
  • Any equipment containing fluid must be drained prior to pick up by or delivery to UW Surplus. These items include:
    • Vacuum pumps
    • Water jacketed incubators
    • Engines and motors
    • Metal lathes
    • Milling machines
  • Any equipment containing a radioactive source must by checked by EH&S’ Radiation Safety Division prior to being surplused. These items include:
    • Gas chromatographs
    • Germicidal UV lamps
    • Lasers
    • Scintillation counters
    • X-ray equipment
    • Any item with a radioactive sticker
  • Any equipment contaminated or potentially contaminated with biological material, chemicals, or radio-isotopes must be decontaminated prior to delivery to UW Surplus. Equipment must be cleanable and without porous materials. In addition, a Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item. These items include:
    • Anaerobic chambers
    • Balances or scales
    • Benchtop instruments (refractometers, spectrophotometers)
    • Biological safety cabinets
    • Centrifuges
    • Circulators and chillers
    • Cryostats
    • Dead tanks
    • Dryers and freeze dryers
    • Environmental chambers
    • Evaporators
    • Flammable cabinets
    • Freezers
    • Fume Hoods
    • Furnaces
    • Gas Cylinder Holders
    • Glass and plastic containers
    • Glassware and plasticware
    • Glove boxes
    • Homogenizers and grinders
    • Hoods
    • Incubators
    • Magnetic stirrers and hot plates
    • Meters (pH meters, voltmeters)
    • Microfuges
    • Microscopes
    • Microwave ovens
    • Mixers
    • Mobile Work Stations
    • Ovens
    • PCR chambers
    • Pipettors
    • Refrigerators
    • Rotators
    • Shakers
    • Sinks
    • Storage cabinets and lockers (used to store chemicals or hazardous waste)
    • Vibrators and sonicators
    • Water baths
  • Any patient care equipment contaminated or potentially contaminated with biological material must be cleaned and decontaminated prior to delivery to UW Surplus. In addition, a Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item. These items include:
    • Beds without mattresses (included bed control buttons and cords)
    • Bedside tables
    • BP cuffs
    • Cribs
    • Dispensers
    • Exam lights (light switch and cord)
    • Exam tables
    • Glove boxes
    • Isolettes
    • IV poles
    • Linen hampers
    • Mayo stands
    • Mobile work stations
    • Overbed tables (two layer table top, drawer, and mirror)
    • Patient lift equipment
    • Patient privacy curtain
    • Phlebotomy chairs
    • Raised toilet seats
    • Storage cabinets and lockers
    • Supply carts
    • Trash cans
    • Wheelchairs
  • Bed frames, cribs, etc. will only be accepted without mattresses.