Desktop Computers, Laptops

Be sure to save any files you want to keep. UW Surplus purges or destroys drives in one of the following ways:

  • Data erasure software following federal government standards.
  • The hard drive is destroyed in a manner that does not allow it to be rebuilt.

Departments can request hard drives be destroyed only. To request physical destruction of hard drives, please add a comment on the surplus request form, i.e., “Do Not Wipe Hard Drives – Destroy ONLY.”

Smartphones, Tablets, Tablet Computers

Smartphones, tablets, and tablet computers will be reset to factory defaults.

Please disable passwords on all electronic devices before surplusing. Depending on the type of device the item may go to a recycle vendor at a cost. However, we prefer to sell devices as that’s their higher and best use, and results in more money for the University.

Furniture

All items must be emptied before being picked up or dropped off. All locks must be unlocked, including cabinets and drawers. If Surplus receives a locked item, the budget will be charged for drilling open the lock and disposal of the contents. If any furniture is suspected of containing asbestos (e.g. exposed mastic) it must be reviewed and approved by the Regulated Materials Office prior to pick up or delivery to the UW Surplus Property warehouse. To request an assessment by the Regulated Materials Office, please submit a request.

Prohibited/Special Consideration Items

Prior to being surplused, all laboratory and patient care items must be cleaned and/or decontaminated regardless of whether or not they came into contact with any biological, chemical, and/or radioactive material. An employee knowledgeable of the hazardous materials used in or near the equipment must prepare the item(s) according to the cleaning and decontamination instructions and verify that the item is safe to handle by UW Facilities or its vendors without the use of personal protective equipment; your department must vouch that the item(s) do not pose a risk to the handlers & receivers. The releasing party retains full responsibility for ensuring the item is cleaned and decontaminated prior to pick up or delivery to the UW Surplus Property warehouse.

UW Moving & Surplus or their vendor have the right to refuse an item if the following cleaning and decontamination procedures have not been properly followed:

  • Item must be free of hazardous materials or hazards.
  • Item must be cleaned inside and out of all visible residue and encrusted material.
  • Item must be emptied and all locks must be unlocked, including cabinets and drawers.
  • Hazard warning labels and signage (e.g., universal biohazard symbol) must be removed or defaced.
  • All laboratory tubing must be removed from the item(s).
  • Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item(s).

UW Moving & Surplus or their vendor must account for receipt of all items listed on a surplus request. Any prohibited items identified by UW Moving & Surplus or their vendor during the receiving process will be refused and returned to the department. If numerous prohibited items are identified, this may delay the receiving process, and as a result, the surplus request may need to be rescheduled. The department will be responsible for all costs associated with transportation or hazardous waste disposal.

Note: UW Moving & Surplus or their vendor will thoroughly search through all boxes with miscellaneous materials (e.g., a box of misc. lab supplies). If any hazardous materials or hazards are identified, all remaining boxes of miscellaneous materials will be refused and returned to the department.

The following items cannot be accepted by UW Surplus:

  • Asbestos-containing materials, including but not limited to: autoclaves, bunsen burner mats and gauze pads, laboratory ovens, older furnaces, fire-proof file cabinets, and anything that produces high heat. For assistance, contact the Regulated Materials Office by submitting a request. (see conditionally accepted items below for safes, fire-proof cabinets and solid-core doors)

  • Ballasts: see the UW Facilities Disposal Guide for disposal instructions.
  • Capacitors and transformers: some equipment may contain transformers, such as x-ray equipment and electron microscopes. These transformers may be accepted but must be drained of oil and the oil must have been tested and certified as being non-PCB. Contact Environmental Programs at 206-616-5835 / chmwaste@uw.edu for assistance.
  • Chemicals and cleaning products: submit an Online Chemical Waste Collection Request for disposal.
  • Defibrillators: contact Building and Fire Safety at 206-685-0341 / uwfire@uw.edu for assistance.
  • Drums, barrels, totes and containers used for safe storage: lab pack, overpack and salvage. See EH&S’s website for assistance.
  • Fire Extinguishers: contact Building and Fire Safety at 206-685-0341 / uwfire@uw.edu for assistance.
  • Food and liquids: see the UW Facilities Disposal Guide for disposal instructions.
  • Gas cylinders, pressurized containers / vessels: contact Environmental Programs at 206-616-5835 / chmwaste@uw.edu for assistance.
  • Geiger meters / counters: see EH&S’s website for assistance.
  • Glassware that is broken, cracked, chipped and/or has visible residue and encrusted material: see the Biological Safety website for disposal instructions. 
  • Ice packs may be thrown away. Contact UW Recycle for assistance.
  • Instruments containing mercury (temperature or pressure measurement devices, coulter counters, silver-tipped thermometers/thermostats): contact Environmental Programs at 206-616-5835 / chmwaste@uw.edu for assistance.
  • Laboratory plasticware, including but not limited to: bottles, jars, jugs, carboys, flasks, caps, stoppers, droppers, funnels, graduated cylinders, spatulas, rods, tubes, racks, microplates, pipette tips, etc.  See the Biological Safety website for disposal instructions. 
  • Laboratory tubing: see the Biological Safety website for disposal instructions. 
  • Lead-containing materials, including but not limited to: lead bricks, lead shots, lead sheets, lead pigs, lead aprons, lead lined items, etc. Contact UW Recycling at recycle@uw.edu to find out whether lead materials, such as lead bricks, weights, sheeting and foil that cannot be reused at the University can be recycled. This includes metallic lead that has been painted, encapsulated or covered. Contact UW Recycle for disposal instructions.
  • Medical mattresses: contact UW Recycle for disposal instructions.
  • Oil-filled space heaters: contact UW Recycle for disposal instructions.
  • Paint: see the UW Facilities Disposal Guide for disposal instructions.
  • Safety cans, including but not limited to: faucet, bench, gas, dip tank, plunger, daub, biohazard and oily waste: see EH&S’s website for assistance.
  • Sharps: syringes with needles, syringes without needles, lancets, scalpel blades, razor blades, broken glass, and fragile glass items such as pasteur pipettes, slides and cover slips. See the Biological Safety website for disposal instructions. 
  • Used lamps and bulbs: see the UW Facilities Disposal Guide for disposal instructions. Only new in box lamps and bulbs are accepted by UW Surplus.
  • X-ray plates: contact the Radiation Safety Office at 206-543-0467 for assistance.

The following items are conditionally accepted by UW Surplus:

Biological safety cabinets (BSC)

The BSC must be cleaned inside and out of all visible residue and encrusted material. Sharps and other instruments must be removed. Labels, signage, and hazard warnings (e.g., universal biohazard symbol) must be removed or defaced.  Contact EH&S to schedule a decontamination at least two weeks prior to the scheduled move date. After EH&S decontaminates the BSC with gaseous paraformaldehyde, a certificate will be attached to the BSC indicating it has been decontaminated and is safe to move.

Contaminated equipment

Any equipment contaminated or potentially contaminated with biological material, chemicals, or radio-isotopes must be cleaned and decontaminated prior to delivery to UW Surplus Property warehouse. Equipment must be non-porous, and cleaned inside and out of all visible residue and encrusted material. Cabinets and drawers must be emptied, and all locks must be unlocked. Labels, signage, and hazard warnings (e.g., universal biohazard symbol) must be removed or defaced. All laboratory tubing must be removed. A Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item. These items include, but are not limited to:

  • Anaerobic chambers
  • Balances or scales
  • Benchtop instruments (refractometers, spectrophotometers)
  • Biological safety cabinets
  • Centrifuges
  • Circulators and chillers
  • Cryostats
  • Dead tanks
  • Dryers and freeze dryers
  • Environmental chambers
  • Evaporators
  • Flammables cabinets
  • Freezers
  • Fume Hoods
  • Furnaces
  • Gas Cylinder Holders
  • Glassware
  • Glove boxes
  • Homogenizers and grinders
  • Hoods
  • Incubators
  • Magnetic stirrers and hot plates
  • Meters (pH meters, voltmeters)
  • Microfuges
  • Microscopes
  • Microwave ovens
  • Mixers
  • Mobile Work Stations
  • Ovens
  • PCR chambers
  • Pipettors
  • Refrigerators
  • Rotators
  • Shakers
  • Sinks
  • Storage cabinets and lockers (used to store chemicals or hazardous waste)
  • Vibrators and sonicators
  • Water baths

Equipment containing fluid

Any equipment containing fluid must be drained prior to pick up or delivery to the UW Surplus Property warehouse. These items include, but are not limited to:

  • Engines and motors
  • Metal lathes
  • Milling machines
  • Vacuum pumps
  • Water jacketed incubators

Patient care equipment

All patient care equipment must be cleaned and/or decontaminated regardless of whether or not they came into contact with any biological materials. Equipment must be cleaned inside and out of all visible residue and encrusted material. Cabinets and drawers must be emptied, and all locks must be unlocked. Labels, signage, and hazard warnings (e.g., universal biohazard symbol) must be removed or defaced. A Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item. These items include, but are not limited to:

  • Beds without mattresses
  • Bedside tables
  • BP cuffs
  • Cribs without mattresses
  • Dispensers
  • Exam and recovery room furniture

  • Exam lights (light switch and cord)
  • Exam tables
  • Glove boxes
  • Isolettes
  • IV poles
  • Linen hampers
  • Mayo stands
  • Mobile work stations
  • Overbed tables (two layer table top, drawer, and mirror)
  • Patient lift equipment
  • Patient privacy curtain
  • Phlebotomy chairs
  • Raised toilet seats
  • Storage cabinets and lockers
  • Supply carts
  • Trash cans
  • Wheelchairs

Radioactive materials

Any equipment containing a radioactive source must by checked by the Radiation Safety Office prior to being surplused. These items include, but are not limited to:

  • Any item with a radioactive sticker
  • Gas chromatographs
  • Germicidal UV lamps
  • Lasers
  • Scintillation counters
  • X-ray equipment

Refrigerators and Freezers

All refrigerators and freezers must be cleaned and/or decontaminated regardless of whether or not they came into contact with any biological, chemical, and/or radioactive material. Equipment must be cleaned inside and out of all visible residue and encrusted material. Labels, signage, and hazard warnings (e.g., universal biohazard symbol) must be removed or defaced. A Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the unit. If the unit was used to store radioactive isotopes, contact the Radiation Safety Office for assistance.

Suspect asbestos-containing items

All items suspected of being asbestos-containing must be reviewed and approved by the Regulated Materials Office prior to being surplused. These items include, but are not limited to:

  • Ceiling tiles and lay-in panels
  • Equipment with insulated linings (ovens, centrifuges, etc.)
  • Fire-proof cabinets
  • Fireproof gloves, mitts and sleeves
  • Laboratory benchtops
  • Laboratory fume hoods lined with transite asbestos cement
  • Light fixtures
  • Mastic (used to attach flooring, ceiling tiles, carpet, cove base, cork board, etc.)
  • Safes
  • Solid-core doors
  • Vinyl floor tiles or
  • Vinyl sheet flooring

To request assessment by the Regulated Materials Office, please submit a request. Note that you will need to provide a budget number for the assessment.