The University has many outside spaces that can be used for special events. To make sure that there are no conflicts with times and dates, and to ensure the facility’s basic function is protected, it is necessary that each event be approved by an academic or administrative unit and by the Committee on the Use of University Facilities (UUF).

Weddings, banquets, fun runs, pep rallies, luncheons, plays, open houses, displays and art shows are just some of the events that have been held on the campus grounds. Individual tabling without amplified sound for faculty, staff and students are not classified as special events, and therefore not required to go through the UUF process; tabling fairs with multiple tables and organizations would be required to follow the process.

Some of the more popular spaces include Grieg Garden, Sylvan Theater, the Quad, Red Square, HUB Lawn, and Drumheller Fountain.

 

Who is eligible to use this service?
Faculty
Staff
Students
Campus visitors (without a NetID)

All events must be consistent with the University’s mission of teaching, research and public service.

 

How early should I request?

At least four weeks of advance notice is required. All reservations are made on a first-come first-served basis.

Popular venues fill up fast, and Red Square and the Quad require additional approval steps, so please send in a UUF request as soon as you are able. For events in Red Square and the Quad we recommend a minimum of four months of advance notice to provide ample time to acquire the additional approvals needed from building coordinators of the surrounding buildings. Also, please note that Red Square and the Quad may not be suitable for all types of events.

 

Cost

Rates for use of space is on a case-by-case basis.

 

Request the service
Submit a Use of University Facilities request form

The Office of Special Programs has more information about UUF request forms.

 

Schedule(s)

Submit a UUF request at least four weeks in advance. After the UUF is received and the event date is secured you will receive an invoice.