Space Manager

System replacement coming in October 2025

We are in the process of replacing InVision and its associated applications (Space Manager, Space Viewer, etc.) with a new space management system known as FM: Systems. This new system will go live in late October 2025 (exact date to be determined) and will offer significant improvements over the current space management system.

Learn more about this transition at the Space management system replacement page.

Do you manage space for your unit? Are you responsible for ensuring people and departmental funding sources are assigned to rooms? Space Manager gives you the tools to manage spaces and allocations assigned to your organization using a consolidated database, enhanced visualizations and advanced reporting.

Service options

Space Manager

With Space Manager, you will be able to:

View information and floor plans for a selected space.
Use interactive maps to view and update space inventory data.
Use a tabular format to query space data.
Run reports for space inventory data by school or department, facility or other attributes and export data to Excel.

Visit Space Manager

Need help navigating Space Manager?

There is an in application user guide that will open the first time you access Space Manager and can be opened subsequently from the top menu (it is the UW logo with a question mark next to it).
You can also find a detailed guide here.
We also have a test environment of Space Manager available for training. If you’re connecting remotely, be sure to connect via VPN first.

Eligibility

Faculty

Staff

Eligibility Notes

Access to this service is restricted. Send requests for access to uwftech@uw.edu. In your request please include the organization you wish to manage and the contact information for an individual that can approve your request.

Related tools

You can find Space Viewer, the InVision Home page and the report website at the link buttons below.

For a simple, read-only floor plan viewer, visit Space Viewer.

Visit space viewer
If you’re looking for all applications including KPI cards, visit InVision Home as your starting point. Applications that you have access to will appear there.

Visit Invision Home
For reports, visit the report website. Note: You need to be on the UW campus network to access the report website. If you’re connecting remotely, be sure to connect via VPN first.

Visit Report Website

Eligibility

Faculty

Staff

Eligibility Notes

(NetID required)

Additional info

This web page relates to Space Manager and associated planning tools. You may be looking for:

Space requests: Where to go if you are looking to make changes to your space or wish to lease off-campus space.
UW campus map: The public-facing interactive map for the Seattle campus.

Resources

Need information pertaining to an ongoing space survey?

Management Accounting & Analysis (MAA) oversees the space utilization surveys as part of Facilities and Administrative (F&A) or indirect cost proposal. MAA also manages the functional use definitions that are found in Space Manager.

Need room type/primary use definitions?

Room type definitions and usage instructions are available in PDF format. Management Accounting & Analysis provides some additional context to these definitions here.

Space Manager

System replacement coming in October 2025

Service options

Need help navigating Space Manager?

Eligibility

Eligibility Notes

Eligibility

Eligibility Notes

Need information pertaining to an ongoing space survey?

Need room type/primary use definitions?

Floorplan change requests

Space inquiries & change requests

Space Manager support