Space Manager

FM:Systems is now live

FM:Systems is now the University’s official space management platform. As a reminder, completing the required training is mandatory before gaining access. If you encounter any issues during the transition, please contact uwftech@uw.edu for support.

Learn more about this transition at the Space management system replacement page.

Do you manage space for your unit? Are you responsible for ensuring people and departmental funding sources are assigned to rooms? Space Manager gives you the tools to manage spaces and allocations assigned to your organization using a consolidated database, enhanced visualizations and advanced reporting.

Service options

Space Manager

With Space Manager, you will be able to:

Use global search tools to quickly locate buildings, rooms and floorplans by keywords.
View and edit space data via tabular interfaces and interactive floorplans.
Manage research allocations and data such as PI and Worktag assignments.
Export floorplans as PDFs with customizable settings.
Run reports for space inventory data by school or department, facility or other attributes and export the results to Excel.

Visit Space Manager

Need help navigating Space Manager?

Training is required: As a reminder, completing the required training is mandatory before gaining access. Training courses are assigned by role and can be found in the Bridge Learning Management System.
User Guide: If you need to review the content found in the training courses check out the training hub.
Test Environment: Want to practice your space management skills? Head over to the test environment for Space Manager.

Eligibility

Faculty

Staff

Eligibility Notes

Access to this service is restricted and contingent upon successful completion of assigned training modules.

Send requests for access to uwftech@uw.edu. In your request please include the organization you wish to manage and the contact information for an individual that can approve your request. Enrollment in training is automatic afer access is assigned.

Related tools

You can find Space Viewer and GIS map links below.

For a simple, read-only floor plan viewer, visit Space Viewer.

Visit Space Viewer
For other GIS maps, check out the ArcGIS Hub Site. Applications you have access to will appear there.

Visit the hub site
If you’re looking for all applications including KPI cards, visit InVision Home as your starting point. Applications you have access to will appear there.

Visit Invision Home
For reports, visit the report website. Note: You need to be on the UW campus network to access the report website. If you’re connecting remotely, be sure to connect via VPN first.

Visit Report Website

Eligibility

Faculty

Staff

Eligibility Notes

(NetID required)

Additional info

This web page relates to Space Manager and associated planning tools. You may be looking for:

Space requests: Where to go if you are looking to make changes to your space or wish to lease off-campus space.
UW campus map: The public-facing interactive map for the Seattle campus.

Resources

Need information pertaining to an ongoing space survey?

Management Accounting & Analysis (MAA) oversees the space utilization surveys as part of Facilities and Administrative (F&A) or indirect cost proposal. MAA also manages the functional use definitions that are found in Space Manager.

Need room type/primary use definitions?

Room type definitions and usage instructions are available in PDF format. Management Accounting & Analysis provides some additional context to these definitions here.

Space Manager

FM:Systems is now live

Service options

Need help navigating Space Manager?

Eligibility

Eligibility Notes

Eligibility

Eligibility Notes

Need information pertaining to an ongoing space survey?

Need room type/primary use definitions?

Floorplan change requests

Space inquiries & change requests

Space Manager support