Capital & Space Management plans and manages space and capital resources for the University of Washington community in support of public service, education, health and research in collaboration with partners across the institution.

We serve the UW by providing the following services:

Capital planning

  • Coordinates and facilitates the capital planning process for the University
  • Provides strategic facilities planning and investment programs for our on-campus buildings and infrastructure
  • Assists with defining and prioritizing projects for future funding targets/requests
  • Develops options and business case for potential projects
  • Obtains land use entitlements for all development projects

Space management

  • Explores new approaches for achieving greater efficiencies in the use of space
  • Conducts space studies and audits consistent with campus strategic objectives
  • Identifies, formulates and negotiates space solutions
  • Supports and informs the campus space inventory and database
  • Supports the space assignment and capital improvements on and off-campus
  • Chairs and facilitates the Space Strategy Team and Space Advisory Committee

Project ideation & space planning

The process CSM will go through with each client is termed as the Project Ideation phase. This process includes the following:

  • Needs Assessment
    • Understanding the problem/opportunity (reason for doing the project)
    • Gather list needs/requirements
    • Create a Goal Statement (what will generally be done)
    • Develop Objectives (general statements of how it might be done)
    • Establish Success Criteria (what value will be obtained)
    • Outline Assumptions/Risks and Obstacles
  • Options Analysis
    • Gather data to support the option development process
    • Collaborating with client and university stakeholders to develop solutions to the problem.
    • Finalize potential solutions which are fundable and executable

Once the request is recommended to move forward, the request will transition into the Project Formation phase. This phase will be led by the Project Delivery Group, Real Estate or Maintenance & Construction. This phase includes the following:

  • Formation
    • Refinement of project through validation of options/assumptions
    • Internal and external stakeholders and contractors are brought in to help the project refinement process

The request is approved to move forward once a Project Work Plan is executed. This will trigger the transition into the Project Execution phase.

Portfolio management

UW Facilities uses a portfolio management approach to set priorities and deliver projects and programs in line with our strategic objectives and capacity. The goal is to balance business-as-usual operational needs with new projects while optimizing return on investment.

This is a data-informed process that relies on a solid understanding of the condition, performance and costs for all elements in the portfolio, as well as long-term plans for the overall portfolio and for each element within it. Work is selected and prioritized in alignment with organization and portfolio goals, budget and resource capacity. Success requires a clear alignment of business process and resources plus the willingness to course correct when conditions change.

The portfolio management approach integrates planning efforts and creates a collaborative approach to resolving campus-wide issues. This helps drive toward best value solutions for the University, while providing better solutions for customers.

Key tools:

  • Guiding documents (e.g. capital plan, master plans)
  • Facility condition assessments
  • Asset condition tracking
  • Funding and maintenance responsibility for all assets
  • Programmatic and renewal project prioritization
  • Collaboration!