Access to non-public areas of the UW Tower is strictly controlled.
Guests, visitors, and vendors
All guests, visitors, and vendors must check in the days security guest list either via Visitor Management or check-in sheet and must present valid picture ID.
Authorized department staff should send the names of their visitors to UW Tower Security at secdesk@uw.edu or check them in on Visitor Management.
If a floor has been designated restricted access, visitors must be escorted from the lobby to the floor by the authorized staff they are visiting.
UW employees and others assigned to work in the Tower
UW employees and others assigned to work in the Tower, including temporarily, must have their access authorized by the Access Approver for their floor. Once given access:
UW employees (including student workers) will use their Husky Card to access their approved locationsTemporary employees, consultants, designated volunteers and others with a need for access will be issued a Temporary Access Card, which costs $25 .
Husky Cards and Temporary Access Cards grant access to the building during normal business hours (weekdays, 6 a.m. - 6 p.m.) For night, weekend or holiday access , please sign in with picture ID at the main lobby security desk.
Access approvers
Access Approvers must maintain an active list of the employees they have granted access to and are responsible for distributing and tracking Temporary Access cards for UTemps, consultants, designated volunteers and contractors. If you are an Access Approver, you can grant, terminate or modify access using the Building Access Form . Note that you (Access Approvers) will need to provide the employee’s name, EID number, the floor for the access request, the days and hours for access, and the date that access should be granted or terminated.
Building access form
(If you are not an Access Approver, you CAN NOT fill out this form . Please contact your department’s Access Approver to request that they fill out this information.)
If you are not sure who your Access Approver is, or have questions about this process, please email UW Tower Operations at uwtower@uw.edu . UW Tower Operations maintains an active list of Access Approvers for each floor/department and can let you know who will need to be contacted for access to be granted.
Reservation information
Please read the following information before creating a reservation BELOW. Contact uwtower@uw.edu if you have any further questions.
Rates
Please review our non-tenant and tenant rates (pdf) .
Additional fees for weekend and after-hours events:
Weekend events require an additional cost for security services ($60/hr. 4 hours minimum).
After-hours events may require at least 1 event staff ($38.50/hr per staff) to be present throughout the duration of the event.
For events that have alcohol present and/or have over 50+ attendees, more than 1 event staff may be required.
Payment
Proof of payment must be received no later than two weeks before the event takes place, or the event may be CANCELED .
The Tower accepts check or department Workday worktag.
*One or more worktags may be associated with your reservation. Please make sure to check with your manager/supervisor or finance person to confirm these. Please in include the first two letters as well.
FS-WORKS: Validate Worktags
Worktag formats:
Cost Center: CC ######Project: PJ ######Program: PG ######Resource: RS ######Grant: GR ######Gift: GF ######Fund: FD ######Activity: AC ######
Policies
Please review this policies/general infromation (pdf) if you wish to host an event within the UW Tower.
Reservations can be made NO MORE THAN 1 YEAR IN ADVANCE.
If a reservation is made more than 1 year in advance we will decline, cancel, or delete your reservation from Resource Scheduler.
Reservation Spaces in the UW Tower are intended to be primarily for UW Tower tenants and priority will be given to these departmental groups.
Rental fees are always charged to Non -Tower Tenant event organizers.
If you are a tenant , fees are applicable to reservation/events longer than 2 hours or is outside Tower business hours (M-F, 6 am to 6 pm)
Reservations are FIRST COME, FIRST SERVE. You may cancel your reservation in our conference rooms up to 24 hours before Charges will apply to any reservation canceled after the event start time and to large events in our Mezzanine spaces cancelled within a week.
You are responsible for leaving your space in the state you found it in, including returning furniture to its original configuration if you have moved it. Fees may apply if a room is not returned to its original state and/or if the room is left in disarray.
Audiovisual equipment is available for use at no additional charge. Please request equipment when completing a reservation form in the Description/Additonal Needs box of your reservation. Food is allowed in all conference rooms except the T-22 Boardroom and Glass Conference Room . A custodial fee of $260 will apply to large events involving food/drinks, snacks, meals, and/or alcohol .
Use of University Facilities (UUF)
UW students/organizations, including RSOs, non-UW affiliates, or non-tenant departments may have to submit a UUF Form for UW UUF Commitee and venue approval.
Visit the UUF page for more information.
UUF FORM
Alcohol (wristbands REQUIRED)
If your event will involve alcohol in any way, please review the Alcohol Service Request flowchart to see what permits or licenses you may need and submit a Alcohol Service Form (ASF) below:
ALCOHOL SERVICE FORM
Event checklist & agreement form
Please submit the following form to uwtower@uw.edu if you are inquiring about a large after-hour or weekend event.
Checklist & Agreement Form (pdf)
Create a reservation
UW Tower tenants and non-tenants (including UW students/organizations, including RSOs) can make room reservations using Resource Scheduler .
How to create reservations (pptx)
Reserve
Please contact UW Tower Operations at uwtower@uw.edu if you require further assistance to book a room or are not a UW affiliate.
T-22 conference room photos
Alki Conference Room
Ballard Conference Room
Boardroom
Cascade Conference Room
Fremont Conference Room
Glass Conference Room
Green Lake Conference Room
Magnolia Conference Room
Portage Bay Conference Room
Queen Anne Room
Rainier Conference Room
Ravenna Training Room
Wallingford Room
Mezzanine photos
Mezzanine Hallway
Auditorium
Visitor’s Dining Room (VDR)
South Cafeteria
North Cafeteria
Audiovisual (A/V) equipment
People may request the following equipment when making a reservation at no charge :
T-22 Conference Center Rolling A/V carts (74-inch display monitor, built-in PC, built-in microphone and Logitech Webcam, auxiliary HDMI w/adaptors for laptop)
Podiums
Various cables, adapters and power strips
Whiteboards and easels
Laptops are NOT
The Boardroom , the Magnolia Conference Room , and the Ravenna Training Room all have the following A/V equipment:
9ft video wall, room computer, two cameras, ceiling speakers and microphones, auxiliary HDMI w/adaptors for laptop
Rainier Conference Room
86-inch display monitor, room computer, table-top speakers and microphones, auxiliary HDMI w/adaptors for laptop
Cafterias and Vistor’s Dining Room (VDR)
Rolling AV cart(s) with 86-inch display monitor, built-in PC, built-in microphone and Logitech Webcam, auxiliary HDMI w/adaptors for laptop
Auditorium
20ft screen, room computer, podium/stage/wall inputs for HDMI & wired microphones, 5 Shure wireless handheld/lapel microphones
Guest Wi-Fi
Fitness Center and lockers
Fitness Center hours: Monday-Friday, 6 a.m. to 6 p.m.
The UW Tower Fitness Center and Locker Rooms are located on the basement level of Buildings C and S (pdf) , near the Mail Center. There is no charge to use these facilities, but neither room is staffed and access is limited to UW employees who work in the Tower . Assigned and unassigned lockers are available at no charge both inside and outside the locker rooms.
Available equipment includes elliptical machines, treadmills, upper and lower body machines, bikes, stepping machines, free weights and yoga equipment. Cleaning spray and paper towels are provided. Please be considerate of others and wipe down equipment after use.
If you notice supplies are running low, or a machine seems to be malfunctioning, please contact UW Tower Operations at 206-685-5648 or by emailing uwtower@uw.edu . There is an emergency phone in the room that connects directly to Tower Security in the event of a medical emergency.
Locker rooms
The men’s and women’s locker rooms include showers and both assigned and unassigned lockers. Access to the locker rooms is controlled by Husky Card. To request access to the locker rooms, please submit the form below.
Request locker room access
Review the UW Tower locker policies (pdf) .
Unassigned lockers
The grey lockers outside the locker rooms and the tall lockers inside the locker rooms can be used at any time without an assignment. You must supply your own locks. Share the space! Please only use the unassigned tall lockers while you are working out or showering. Locks left on these lockers for more than 24 hours will be cut off and items removed.
Assigned lockers
All small lockers inside the locker rooms and the purple and gold/rider lockers outside the locker rooms are assigned. You must supply your own locks. Due to high demand, lockers inside the locker rooms must be used at least 2 days a week in order to retain your assignment . Failure to respond to emails from UW Tower Operations about your locker may lead to it being emptied and reassigned. To get added to the locker waitlist complete the locker room access request form and email uwtower@uw.edu once you have recieved access.
Lactation and baby changing areas
Baby changing stations are available in the men’s and women’s restrooms on the Mezzanine level (4th floor), across from the UW Tower Auditorium.
Lactation stations for visitors
There are two private, curtained-off areas located in the lounge area of one of the women’s restrooms on the Lobby Level. They do not require a key or reservation to use and come with access to power and nearby sinks.
Directions: from the security desk near the skybridge (garage) exit, take a left and follow the hallway past the C-02 Plaza North & South Conference Rooms. The lactation areas are in the women’s room next to the drinking fountain at the end of hall.
Lactation stations for employees
Four private rooms are available on the Lobby Level for employees who regularly work at the UW Tower and wish to sign up for specific time slots in advance. Each room is lockable and includes a refrigerator, a comfortable chair, access to power and a sink. One of the four rooms also has a pump.
Before receiving a key, each employee must fill out the UW Tower lactation station agreement form (pdf) . Please contact uwtower@uw.edu to inquire about availability.
Find additional lactation stations around campus .
Green Team
Interested in sustainability? Want to volunteer or just learn more about how we’re greening the Tower? Got an idea for a totally new project? Email greentm@uw.edu to get started.
Current projects
Green Square : An urban food garden right in front of the Tower, supported by the Campus Sustainability Fund. Sustainability Film Series : Watch a thought-provoking film and then take part in a discussion led by a sustainability organization that works on related issues. The Tower Green Team and the UW Combined Fund Drive are co-organizers.
UW Resources
Art at the Tower
The UW Tower Art Committee maintains the public art you see in the Tower.
Our four exhibit areas are:
Mezzanine Gallery (4th floor/Mezzanine adjacent to the auditorium )
Cafe Art Wall (4th floor, Cafeteria North )
Sky Bridge Gallery (2nd floor lobby between the Skybridge and Main Lobby )
Fountain Gallery (2nd floor lobby facing the Tsutakawa fountain )
If you or someone you know is interested in exhibiting at the UW Tower, email uwtower@uw.edu to get connected with the UW Tower Art Committee.
Exhibits
TBD
Permanent collection
Alfredo Arreguin , Peces Eternas (Painting, Installed January 2010, Located on Mezzanine)Richard Gilkey , Yellow Sun (Painting, Installed October 2010, on loan from Henry Art Gallery, gift of Kreielsheimer Foundation, Located at Main Entrance)Michael Spafford, Icarus (Painting, Installed October 2010, on loan from Henry Art Gallery, gift of Herb and Lucy Pruzan, Located on Lobby Floor)
Paul Marioni , The Journey (Glass, Installed October 2010, on loan from Campus Art Collection, gift of Carol Bobo, Located on Lobby Floor)Jeffrey Bishop, Straight No Chaser (Painting, Installed October 2010, on loan from Campus Art Collection, gift of Walter Parsons and Jeffrey Bishop, Located on Lobby Floor near Skybridge)
Rod Huling , Various Works (Print + Frame, on loan from Provost’s & President’s Offices at Gerberding, Located on Lobby Floor at Fountain Gallery)
About the committee
The UW Tower Art Committee’s mission is to encourage creativity, celebrate artistic expression and enhance the visual landscape of the building. Our mission is to positively impact the UW community by sharing art that is both thought provoking yet energizing as well as inspire and empower the UW community to engage in artistic efforts.
Art Committee Chair: nc1224@uw.edu
Mail and other deliveries
How you receive letters, packages and other deliveries depends on how it is sent:
U.S. Postal Service
UW Mailing Services receives and distributes all U.S. Postal Service mail addressed to the University of Washington, including offices in the UW Tower. All UW offices have a six-digit box number, which is used instead of a street address. UW Mailing Services has instructions on how to address envelopes to the UW.
UPS, FedEX, DHL, etc.
Packages delivered by private companies are processed by UW Tower Mail & Receiving and then delivered to your office throughout the day. Items that arrive after 4 p.m. will be held at lobby security until the next day. People sending you packages should include BOTH the UW Tower street address of 4333 Brooklyn Ave NE and your UW box number. Note that the last four digits of the zip code are the same as the last four digits of your box number. Here is an example:
Jane Doe
Trucks, furniture & other large deliveries
If you are awaiting a large shipment, you may use the street address of 1208 NE 43rd St., Seattle WA 98105 as a drop location. Please note this is NOT recognized by USPS as a valid mailing address.
Moving services
UW Moving handles all UW department moves, big and small. They are very familiar with the UW Tower and will assist in making your move to, from or within the building safe and easy.
Freight or furniture may not be hauled on passenger elevators without permission from UW Tower Facilities. Temporary staging of furniture and/or equipment in public areas is not permitted. Only furniture that can be put in place at the time of the move-in should be brought to the site.
If you don’t use UW Moving, please make sure your contractors follow these moving procedures (pdf) .
Personal appliances
The UW Tower complex has limited electrical capacity due to the age of the facility. To avoid overloading the system, a circuit breaker failure and most importantly, to prevent fire in the workplace, do not bring personal household appliances to work . Restricted items include, but are not limited to: individual air purifiers, space heaters, fans, coffee makers, toasters, microwaves and refrigerators.
Using electrical appliances not designed for commercial use can cause potential safety hazards, business interruptions, and damage to office equipment or property. Safety is the responsibility of every employee. Please help us to keep your work environment safe.
Personal desk lamps
In some cases, personal desk lamps can be approved for use. If you would like to request permission to use a personal desk lamp, please email uwtower@uw.edu with a description. Also please tell us whether additional task lighting (such as under a shelf or bin) would take care of your need for extra lighting. Lamps that fail to meet the requirements below will not be approved.
Desk lamp requirements:
Must have original tags from UL (Underwriters Laboratory Standards for Safety) or CSA (Canadian Standards Association for product testing)
Line cords and plugs in good condition
60 watt maximum wattage on bulbs
Limit of one additional desk lamp to a workspace
No halogen bulbs, floor lamps or combustible shades
Display guidelines
Posters and flyers in public areas of the Tower must be approved first. Please read the guidelines below and then email uwtower@uw.edu to get your posting approved.
All posters, flyers, temporary directional signs, announcements, etc. must be stamped by UW Tower Operations before being posted and then placed on designated bulletin boards, easels or other sign holders. Do NOT tape or tack postings directly on walls or windows.
Postings must be submitted by a UW department, employee or registered group (including student RSOs). Area arts organizations may also submit postings for approval.
Please allow at least two days turnaround time for approval. Once your posters have been stamped, a member of UW Tower Operations will install them in
Political and commercial advertisements are not allowed in public areas of the Tower. One exception would be a UW registered group sponsoring a political event.
Approved postings may stay up a maximum of one month or until after the promoted event has passed, whichever is sooner.
Posters, flyers and banners are not allowed in the main Tower Lobby, however an easel-mounted welcome sign may be submitted for approval.
Banners are allowed in the cafeteria only. They may not be displayed on the skybridge, lobby walls or exterior walls.
Aside from the monthly UW Tower newsletters, no postings are to be placed in elevators.
Posting locations
Public bulletin boards: There are three large, glass-enclosed bulletin boards for tenant use on the C-4 level in the cafeteria entrance corridor. Access to these locked cases is available through uwtower@uw.edu . Department bulletin boards: Each department maintains its own bulletin board to post safety and union information as well as other topics of interest to that unit. Posting in these areas requires departmental approval.Cafeteria: Approved banners for promotion of University and community events may be displayed in the cafeteria on C-4 in on either the long wall outside the Tower Café entrance or on the far southwest and far east walls of the large cafeteria seating area.
Holiday decorations
Please be considerate of others that share your space and abide by the following safety regulations:
Do not hang objects from the ceiling as they could hinder the operation of building life-safety systems.
Do not use holiday lights or other decorations that require electrical power. Battery powered lights are allowed.
Do not place weighted objects on top of shelves that could become fall hazards or projectiles in the event of an earthquake.
Do not tape or place any items on windows as even painter’s tape can damage the glass.
Lost & found
The front security desk holds all items found at the UW Tower and will attempt to contact owners when possible. Unclaimed items are disposed of the following academic quarter. Stop by to drop off found items or look for missing ones. Contact the front desk at 206-685-5555 or secdesk@uw.edu .
