Surplusing items

(The form requires a NetID.)

Before Requesting

• Prepare your items for surplusing.

Filling Out the Form

You will need approval from your manager (or higher) and will need to provide their UW NetID on the request form. 

You will need to confirm on the form that all scientific, research or laboratory equipment has been assessed for hazardous materials.

Help us expedite your request by following these guidelines:

• Don’t paste in data from spreadsheets. Our system can’t read it and it will be corrupted.
• Be descriptive. Provide the type of item, i.e., desk, computer, centrifuge, box of office supplies. When listing additional detail, format as follows:
  • Computer, HP Compaq 6200 Pro
  • File cabinet, 5-drawer, metal
  • Centrifuge, Eppendorf 5415C
• List tagged items one per line. Items with an EIO inventory tag should be listed one per line. If you have multiple large items of the same make and model without EIO tags, they can be grouped on a single line with the quantity identified.
• Box smaller items and list collectively. Items such as office supplies, keyboards and computer cables can be boxed together with each box of like items grouped on a single line with the quantity identified. For example:
  • Box of office supplies: 5 entered in the quantity field
  • Box of computer cables: 3 entered in the quantity field
• Hard drives. Always specify the number of hard drives you are surplusing. Surplus keeps an inventory of each hard drive and how it was managed. If hard drives are boxed, list the count in the description. For example:
  • Box of hard drives (qty: 15)

After Submitting the Form

You’ll receive an email with the surplus number assigned to your request and further instructions. If requesting a pickup, a move request will be created. UW Moving will contact you to schedule the pickup.