Hybrid workspace scheduling software

Does your department need help managing space in a hybrid workplace? Do you want to make it easy for team members to reserve a desk for the day or on a recurring basis?

UW Facilities is proud to announce a new desk and room management service for the UW community, based on the FM:Systems platform. Among the benefits for departments:

Interactive floor plans & calendar view
Mobile app for Android and iOS
Single sign-on via NetID
Synced with space data
Robust utilization metrics & dashboards
Dedicated support from UW Facilities staff

This is a recharge service. Rates are based on the number of desks and/or rooms tracked by the specific department. To learn more about the service and get an estimate, please email uwftech@uw.edu.

Service options

One workplace system, three ways to access it

Once your department has signed up for this tool, staff members will be able to use three different methods to view and manage work spaces.

Resource Scheduler

View detailed information and images for available resources.
Book recurring and highly customized reservations.
Query for specific resource amenities such as TV display, docking station, sit/standdesk, etc.
Manage user requests and reservations (Space administrators only).
Access a variety of resource utilization reports.

Visit Resource Scheduler*

MapView

View available resources (desks, rooms, etc.) on a floor map.
Use interactive floor plans to book and navigate to resources.
See where other users are working when you make a reservation.
Permanently assign desks to staff and manage reservations (Space administrators only).

Visit MapView*

FMS: Now

Mobile application* available from Google Play and Apple’s App Store.

Make reservations on your phone through a mobile application.
Make bookings using search or via a mapping interface.
Easily check into upcoming reservations.

*Departments must be onboarded before individuals can access the service.

Eligibility

Faculty

Staff

Eligibility Notes

UW Facilities recharges for this service based on the number of desks and/or rooms a university department wishes to track in the system. UW faculty and staff gain access to this service after their department has been onboarded into the system. To learn more about FMS: Employee, please email uwftech@uw.edu.

Support

Beginner’s guide (pdf) for users of Resource Scheduler, Map View and FMS: Now.
Space administrator’s guide (pdf).
Email uwftech@uw.edu

Related tools

If you are looking to manage your department’s overall space data or track research allocations, please visit the Space Manager service page.

Visit Space Manager