UW departments | UW Surplus

If your department is looking for something specific, you may contact UW Surplus to see if the items are available. The store may be reached at 206-685-1573 or via email at surplus@uw.edu.

UW Surplus welcomes UW departments to shop in person by appointment on Mondays, Thursdays and Fridays from 8:30 a.m. to 3:30 p.m.

Make an appointment

Purchasing policy

Property purchased by employees must be for the expressed use of the University of Washington. Using University funds to purchase items for your own personal use is an ethics violation. You are considered a member of the public if you want to purchase an item for your own personal use. Please visit the UW Surplus store page for more information.

Payment

Purchases will be charged to a budget or grant number. UW Surplus staff will prepare a sales slip which requires the purchaser’s name, UW NetID, email, phone number, and budget number. UW Surplus will bill the designated budget or grant number via an Internal Sales Document (ISD) the month following the sale.

Removal

Department personnel may pick up purchases Monday through Friday from 8:30 a.m. to 3:30 p.m. You may also request delivery by UW Moving Services and pay the standard moving rate.

Surplusing items

Do you have unneeded or unusable items? We take surplus items off your hands. We resell what we can and recycle most of what cannot be sold. Learn the ins and outs of surplusing items.

By law, all unwanted University property must be surplused, regardless of condition. Some items may need to follow special procedures before they can come to UW Surplus. Please check our Preparing items for Surplus guide.

Employee phone purchases

UW-owned phones are considered UW property and under most circumstances, employees are not allowed to purchase a decommissioned UW phone or other mobile device. However, an employee may purchase a phone if they receive department approval and if the phone will be enrolled in and follow the guidelines of the UW Mobile Device Program. Employees may not purchase phones for personal use only.

To purchase, you will need to fill out the online Surplus Request form (the phone won’t actually be delivered to UW Surplus, the form just ensures we have all the correct information.)

List the item as “iPhone/ Android Phone (etc.) for Employee Purchase.”
Put the original purchase date and price in the comments section.
Enter the department head who is approving the request in the “Approver ID” field.
UWMC staff: Please use the Teleservices budget number rather than your department’s budget number.

Once the form is submitted, we will contact you directly with complete purchasing instructions. Please do not call to issue payment until you have received the purchasing instructions email from the UW Surplus office.

The employee purchasing a mobile device must provide to UW Surplus a copy of the completed and signed UW Mobile Device Allowance Agreement before the sale can be finalized.

PLEASE NOTE: The UW Surplus office does not have any involvement with your phone plan, phone number, or service. Please submit the form listing only the phone or phones you will be purchasing yourself.