COVID-19: Adjustments in operations

UW Surplus continues to operate with temporary service adjustments to help mitigate the spread of COVID-19 while continuing to support critical campus functions.

UW Surplus welcomes nonprofit organizations and government agencies to shop in person by appointment only on Mondays and Thursdays from 8:30 a.m. to 3:30 p.m.

Make an appointment

Purchasing policy

Designated buyers are not allowed to purchase items for their own personal use. Failure to comply with this policy may jeopardize your status as a priority purchaser from UW Surplus. You are considered a member of the public if you want to purchase an item for your own personal use. Please visit the UW Surplus store page for more information.

Nonprofit organizations

To qualify for purchases, nonprofit organizations must provide:

  1. A copy of the Internal Revenue Service document that states that your organization is exempt from Federal income tax under section 501(c)(3) or (7) and displays your organization’s EID (Employer Identification Number, if not included on the IRS documentation). Example 501(c)(3).
  2. A list of representatives authorized to purchase on behalf of your organization. The authorization must be from the head of your organization and must be submitted in writing on your organization’s letterhead. Documentation may be hand-delivered to us, emailed, faxed, or sent via postal mail.

Payment and sales tax

Nonprofit organizations may issue payment via the following methods:

  • Organizationally-imprinted check
  • Organizationally-imprinted credit card
  • Opt to be billed directly

Washington state sales tax is applied to all store invoices. Read more information about nonprofit organizations and sales tax in Washington state.

Use of purchased property

Property purchased by a nonprofit organization must be for the expressed use of your organization. Property purchased from UW Surplus is designated not for resale. Failure to comply with this policy may jeopardize your nonprofit organization’s status as a priority purchaser from UW Surplus.

Government agencies

To qualify for purchases, government agencies need to provide a list of representatives authorized to purchase on behalf of the agency, submitted in writing on the agency’s letterhead, and signed by an authorizing agency official. Documentation may be hand-delivered to us, emailed, faxed, or sent via postal mail.

Payment and sales tax

Government agencies may issue payment via the following methods:

  • Agency-imprinted check
  • Credit card
  • Opt to be billed directly

Washington state sales tax is applied to all invoices. Federal government agencies are sales tax exempt.

Removal

All items must be removed within one week of purchase. Items not removed will be put up for sale again, without refund, unless prior arrangements have been made. UW Surplus does not deliver purchases to nonprofit organizations or government agencies.

We are open for pickups Monday through Friday from 8:30 a.m. to 3:30 p.m. Pick up your items at the UW Surplus store, located at 4515 25th Ave NE Seattle, WA. Park in one of our two load out spots in front of our purple garage door. Call us from your vehicle at: 206-685-1573.

For our safety and yours, we are practicing physical distancing! If you would like assistance loading your items, we ask that you remain in your vehicle as Surplus staff load your purchases. If you do not require load-out assistance, we will leave your item(s) on in the loading area for you.